About Us AWH is a well-established and leading logistics provider with a national presence, including significant operations in all mainland states. Although strongly focussed on warehousing and distribution of agricultural products, recent years has seen diversification into a wider range including consumer goods and building materials. We pride ourselves on a strong reputation of service, ethics and consistently high standards. There is now an opportunity to join our dedicated and hard-working team as the VIC Administration Manager at our National office located in Lara. About the Role You will be responsible for the state administrative and compliance function including the link between customer service and operations. The overall aim is to provide state leadership of Customer Service, IT, HR and accounting responsibilities and facilitate business performance improvement. Your responsibilities will involve Supervising and managing the administration and customer service team Facilitating the smooth and safe functionality of our regional office responsibilities Managing internal and external enquiries Coordinating the training, development and compliance program for all state employees What were looking for The ideal candidate will have Excellent interpersonal skills with the ability to communicate with all levels of the organisation Proven ability to manage a small team and delegate tasks appropriately A strong customer service focus An ability to adapt to new systems and processes Excellent attention to detail and problem-solving skills Solid Excel and computer literacy skills Time management skills and the ability to work autonomously Strong commercial acumen Working with AWH Our values of Integrity, Accountability, Reliability, Courage and Continuous Improvement form the basis of everything we do at AWH. We believe in Safety, People, Excellence and a commitment to our Customers and offer a dynamic and supportive working environment to our employees. Contacting us If you would like a copy of the position description for this role, or have any queries, please feel free to email kateelmerawh.com.au If you are interested in applying for the role, simply click apply.
Avalon VIC, Australia
Cushman Wakefield delivers strategic capital works programs to support operational changes to property portfolios by assisting our clients in terms of their portfolio growth when new capital works programs arise for new facilities when changes are required for the refurbishment or re-fit of existing premises or in respect to managing major and minor maintenance programs for their existing facilities. About the Role Reporting to the National Project Delivery Service Finance Manager, you will provide financial administration support and manage assigned tasks for the Project Development Business unit. Your responsibilities will include, but not limited to Accurate timely data in processing of Project Agreement Forms received from Project Managers into the Work In Progress database as per Corporate Finance timetable. All Administration tasks related to the WIP maintenance. Accurate in openingupdating Work Orders in JDE E1. Creatingupdating the Purchase Orders in JDE E1. Reconciliation of project financial activities. Debt collection and accounts maintenance. Provide relief to National PDS Finance Manager with key assigned tasks during occasion of absence. Assist to maintain reports on financial metrics. (e.g. business dashboard reports) Represent the values of Cushman Wakefield to our internal and external customers. Requirements To be successful in this role, it is expected that you enjoy working as part of a dynamic and fast paced team. Proficient knowledge of MS Excel (creating spreadsheets using financial Excel functions). Have completed a Cert III in Accounts Administration or relevant Bachelor Degree. Prior experience working with accounting software JDE E1 would be advantageous. Professional data entry. Discrepancy investigations and problem solving. Efficient workflow and time management, minimal supervision. Strong administration skills. Cushman Wakefield is an Equal OpportunityAffirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, or protected veteran status.
NSW 2000, Sydney NSW 2000, Australia
Duties The Assistant Manager is role within DCP and is accountable to the Manager for Providing high quality information and practice advice as a Social Work expert Identifying practice quality issues and develop and implement practice improvements Managing case allocations and assist in ensure the Children and Young People (Safety) Act 2017 is fully implemented across operations Essential Qualifications A degree level qualification in Social Work which gives eligibility for full membership of the Australian Association of Social Workers. Special Conditions There are special conditions attached to this role, please refer to the Role Description to find out more. Enquiries Rebecca Perks (08) 8207 9000 rebecca.perkssa.gov.au Persons of Australian Aboriginal or Torres Strait Islander descent, who have the appropriate background and skills but do not have the essential qualification, may apply for and be engagedassigned to the role of Social Worker and will be entitled to apply for any Allied Health Professional roles requiring a qualification in Social Work within the Department for Child Protection (DCP). Application Instructions You will be required to answer the mandatory behavioural questions (please refer to How do I answer Behavioural Questions in the Help menu for more information) and attach your cover letter, current resumecurriculum vitae and Employment Declaration prior to clicking Submit Application. It is recommended to allow enough time to complete the whole application as the system times out after one hour of inactivity. For Role Descriptions and to submit your application click apply or visit httpswww.childprotection.sa.gov.auwork-with-us Applications Close Friday 24th August 2018 at 11pm. For assistance with any technical issues please contact the help desk on 1300 733 056 or helpdeskbigredsky.com The South Australian public sector promotes diversity and flexible ways of working including part-time. Applicants are encouraged to discuss the flexible working arrangements for this role.
Adelaide SA 5112, Australia
In order to achieve our vision of making holiday dreams come true, Wyndham Destinations Asia Pacific are seeking a Sales Administration Coordinator to assist in the administrative operations of our Port Douglas sales site. About the Role... As well as being responsible for a high level support of sales administrative and reception duties, the Sales Administration Coordinator will also be required to fill in various roles across the site as required. Duties include, but not limited to Provide support to Office Administration Manager and sales staff in daily sales administration duties Answer the telephone, transfer calls and take messages as required Provide support and holiday relief in all areas of sales administration site Assist with the preparation of various owner events both day and night Interact with guests in a polite and friendly manner, answering queries and attending to their needs Display a high standard of professional and personal conduct at all times Display a positive attitude towards the Company and fellow team members Follow all Company policies and procedures and adhere to industry and Company best practice Show integrity in all aspects of the position by doing the right thing, taking responsibility and delivering on the promise. About You... We are seeking an enthusiastic, self motivated, team player with strong administration experience coupled with an intermediate level of Microsoft Office knowledge. You will have a strong ability to juggle priorities and competing demands in a fast paced environment while maintaining absolute attention to detail. Essential to this role will be your flexibility to work a roster which includes weekends and public holidays as well as administration experience within a sales team or exposure to Sales, Customer Service or Hospitality industries. To be successful in this position, you will meet the above criteria and also Have exceptional time management and organisational skills Be self motivated, results oriented and use initiative Have a strong ability to build and develop positive relationships Have a passion for delivering exceptional customer service About Us... Wyndham Destinations Asia Pacific, part of Wyndham Destinations, is the world™s largest Vacation Ownership company. As we continue to grow, we offer a variety of career opportunities across our Gold Coast and Singapore corporate offices, resorts and sales sites. Our success lies with our employees and we take great pride in recruiting the best talent. We are passionate about our employees reaching their full potential, providing world-class career development opportunities.
Port Douglas QLD 4877, Australia
Service Support Manager Clerk Grade 56 Department of Family and Community Services Ongoing Full-time Location Burwood Salary range 83,403 - 92,026 p.a. plus employers contribution to superannuation and annual leave loading. About us The Department of Family and Community Services (FACS) directly supports approximately 800,000 people every year and reaches a further million people through local community-based programs. About the Opportunity The Service Support Manager supervises and leads a team of staff that provide administration support to staff and Community Services clients. The Service Support Manager will plan, manage, monitor and report on the administrative and site management functions of the CSC(s) and directly undertake some administrative functions, in addition to other duties. A key function of the role is to lead and support the development of the Administration team members. This is an ongoing role in accordance with the Government Sector Employment Act 2013. A Recruitment Pool may be created to fill similar roles for both ongoing and temporary opportunities if and as they arise. The Child Protection (Working with Children) Act 2012 requires persons engaged in children related work to have Working with Children clearances. If successful in this role you will be required to provide a Working with Children Check clearance number prior to commencing in the role. To obtain further information and to apply for a WWCC clearance please click here. What we can offer youBenefits Location Burwood FACS Clerk Grade 56. Salary range 83,403 - 92,026 p.a. plus employers contribution to superannuation and annual leave loading 4 weeks annual leave per year of service Generous salary packaging options and other fringe benefits Flexible work practices Opportunities for learning and development and Internal career progression How to apply Only online applications will be accepted. To apply, please click œApply Online. You must Upload an up-to-date resume which clearly details your skills and experience as relevant to this role Submit a covering letter (2 pages maximum) which includes a response to the two (2) targeted questions below 1. Describe a time when you have been responsible for overseeing operational expenses of your work place. What were the key considerations? 2. What are your most effective techniques for developing a team with varying levels of skill and ability? Please provide an example of a time when you successfully implemented these techniques. Part of the assessment process may include additional online capability testing, skills testing or work samples in accordance with the new Government Sector Employment Act 2013, therefore you may be contacted to participate. You may also be asked to complete a Health Declaration Form in later stages of the assessment process. Find out more Click here to view the role description. For more information on how to apply for a role in the NSW Public Sector please click here Please submit your application online including the information outlined above. If you experience technical difficulties when submitting your application, please contact ˜I Work for NSW™ on P 1800 562 679. Closing date 28 August 2018 at 1159 pm For enquiries please contact Erin Brown on P 8741 2710 or E Erin.Brownfacs.nsw.gov.au Our Commitment to Diversity and Inclusion FACS is committed to building a workplace culture that values diversity and inclusion. We actively promote the employment of people with disability, Aboriginal and Torres Strait Islanders, LGBTI and other diversity groups. FACS encourages applications from people with disability and will provide reasonable adjustments in our recruitment processes and in the workplace. If you need an adjustment in the recruitment process, please call or email the contact person listed below, and also advise us of your preferred method of communication. FACS is also the first NSW government agency to become a White Ribbon accredited workplace, for taking active steps to prevent and respond to violence against women. Thank you for your interest in this position. We look forward to receiving your application.
Parramatta Rd, Burwood NSW 2134, Australia
We have an exciting opportunity for a highly motivated Executive Assistant to join our Marketing Corporate Affairs (MCA) team, based in Barangaroo. Our MCA team supports the business with marketing, research, digital, brand production, government and external and internal communications services. Supporting the Executive General Manager, Marketing and other marketing leades, your key responsibilities will include codiary management, scheduling and team coordination. You will manage communications with internal and external stakeholders, coordinate meetings, complete expensesbudgeting and prepare high quality and professional presentations. As the successful candidate, you will be highly proficient in Excel as well as Office 365 and Outlook. In addition, you will be highly proactive with the ability to discern what takes priority, what can be handled directly, and what needs to be escalated. Dealing with senior stakeholders, both internally and externally, is a major part of the role. You will have experience in liaising with senior level executives and demonstrate a strong ability to engage with them on a day-to-day basis. Previous industry experience in supporting a marketing function is highly regarded but not essential. This is a fantastic opportunity to join Lendlease, an industry-leading organisation ranked number eight within the ˜LinkedIn top 10 companies to work for in Australia™. It is also a great opportunity to further develop your experience engaging with senior stakeholders within a supportive team environment. Lendlease is a diverse, flexible and inclusive employer of choice. We engage, enable and empower our people. Inclusion sets all of us up for success.
NSW 2000, Sydney NSW 2000, Australia
The Company Kingston Financial are an innovative niche provider of independent holistic and integrated financial solutions to small and medium businesses and high achieving individuals. Our services are provided through an independently owned and operated structure, therefore we have no obligation to satisfy the needs and desires of any of the many financial institutions. We simply do the best for our clients The Role We are looking for a part-time ReceptionistAdministration Assistant to provide reception and administrative support to our Office Manager and senior team members. The main function being sole management of reception. You will use your skills to ensure the smooth running of reception and the office in general. Good Microsoft Office (Word, Excel) Outlook and internet skills are essential. An exceptional phone manner and presentation are a must. You will enjoy being part of a small team as well as working proactively and autonomously with the ability to use initiative, prioritise deadlines and multitask. Our people matter. You will feel valued and supported by your colleagues in our team. Responsibilities Reception and housekeeping services, managing boardroom meeting set-up and the presentation of the common office areas Meeting and greeting visitors Answering incoming calls and emailing messages in a timely manner Mail collection and distribution Maintaining calendars and appointments Management of kitchen and coffee mashine supplies Arranging catering if needed Database maintenance Project support and general administration duties To be successful in this role you will bring reception experience in a professional environment superior customer service skills a positive and welcoming approach to both clients and staff the ability to confidently multi-task and manage time a proactive approach and can demonstrate initiative plus be motivated and passionate about your role professional appearance and dress The Perks The chance to work for a boutique business Desirable salary ranging from 45-55k pro-rata plus super Flexible working hours Work in a fantastic team Offices located in Lane Cove walking distance from the bus interchange and local shops Skills required Good MS Office skills (Word, Excel, Outlook) The ability to work autonomously A high level of time management skills 40 wpm typing Excellent phone manner Good written and spoken English skills
Ln Cove Plaza, Lane Cove NSW 2066, Australia
Valuations and Advisory Services Providing a broad range of administrative support to Directors and the office team Can we inspire you to join us? Provide full administrative and secretarial support to a busy small team. Assist in the undertaking of Financial Reporting and Mortgage Security valuations. Maintain and update market performance data and market commentaries and the sales and leasing database. Diary management, meetings, invoicing. Maintenance of relevant marketing materials and assist with submissionstenders when required. Here are some of the strengths you™ll have to help us deliver Demonstrated experience in a similar team support role, ideally with an interest in property andor valuations. High attention to detail, task focused, logical and analytical thought processes. Excellent organisation skills and ability to work to tight deadlines. Excellent verbal and written communication with strong ability to build effective relationships with clients and colleagues. Intermediate to advanced in core MS Office packages. CBRE is committed to building a diverse and inclusive culture across the business. We welcome and encourage applications from Aboriginal and Torres Strait Islander peoples, lesbian, gay, bisexual, transgender and intersex (LGBTI) people, women, mature age workers, people with disabilities and people from different cultural backgrounds. Our employee advantage program reflects our commitment to progressing your learning and development, career, recognition, wellbeing, benefits, pay and community contribution. We look forward to hearing from you.
NSW 2000, Sydney NSW 2000, Australia
This international Investment Bank is looking for you to join their team. We are looking for a professional Executive Assistant who can step into the role from day one. You will already have experience within Banking and Finance or Professional Services and love working in this environment. The career opportunities are endless and the experience is priceless Duties will include but not be limited to Managing diaries and booking meeting rooms Booking and scheduling travel including coordination of approvals and preparation of itineraries Processing of invoices and American Express expense claims for payment, including reconciliation of foreign currencies and organising authorisation of claims adhering to expenses policies and procedures Acting as coordinator and main point of contact for team Providing assistance with preparation of reports, presentations and other documents Organising ad hoc dinners and events for client entertaining Organising meetings and agendas for visitors as required Networking and liaising with clients andor client EAs and peers internally Maintain client contacts Answering telephones and taking responsibility for follow up actions Managing electronic document and paper files following established Document Management procedures and Maintaining orderly and tidy workspace. The successful candidate will have Â· Five years plus experience in a professional environment or similar role Â· Reliable and stable work history Â· Background andor interest in finance industry highly regarded Â· Advanced level of skill and knowledge in Microsoft Office applications Â· Confident, professional telephone manner Â· Strong organisational abilities with high level of attention to detail Is this your perfect role? Apply to Claire today
NSW 2000, Sydney NSW 2000, Australia
We are currently seeking a well-organised, proactive Corporate Receptionist to work part time in Sydney CBD. The hours are 8.30am to 1pm, Monday to Friday. This role will be responsible for providing high quality reception services to our external and internal clients. Being the first point of contact for visitors, you will have an excellent personal presentation, a professional and clear communication style. In addition you will possess well developed problem solving, client service skills, superior organisation skills and your attention to detail will be second to none. Whilst the main focus of this role is meeting and greeting visitors for two organisations, you will also need the ability to multi task and have a friendly and flexible attitude. Key responsibilities include but not limited to Meeting and greeting of members and visitors Answering telephone enquiries for two organisations in a professional manner and using a solution orientated approach Maintain presentation of the reception area Maintenance of the kitchen area Coordination and managing of meeting room and car park bays Logging, sorting and distribution of daily internal and external mail Logging property maintenance issues Logging and ordering stationery Data entry of invoices into the accounts payable, Concur system Organising catering for internal events and Any other overflow administrative support required for time to time. For consideration of this role you must possess Excellent telephone manner Flexible œcan do attitude Strong sense of team Excellent level of customer service (including principles and practices) Excellent verbal and written communication skills The ability to create a positive and lasting impression of the business for all visitors to the business Proficiency in Microsoft Word, Excel and Outlook and Access and Ability to demonstrate a high level of attention to detail. Dont delay and apply today, we are looking for an immediate start
NSW 2000, Sydney NSW 2000, Australia
About the Company This trendy Media company partners with the top brands in the marketplace to promote brand awareness. Based in the heart of North Sydney, they are looking to help fill a temporary replacement for 3 months to be the new face of their organisation to represent the creative and supportive culture that they foster for all employees. Retire those business suits, jeans are the preferred dress code Enjoy complimentary coffee from a press every day along with a cake and drink cart on Friday afternoons About the Role In this role you will ensure the smooth operation of general reception duties including - Answering telephone enquiries - Front door services and greeting all visitors - Catering for meetings and conferences when required - Manage meetingseventsdiaries in outlook - Book transport when appropriate eg. taxis after meeting - Maintaining office supplies - Courier and mail franking To be a suitable candidate, you must hold the following - Warm, personable demeanor - Receptionist or customer service experience - Proficient in standard Microsoft Software Packages - Hold effective organisational, communication and people management skills What is in it for you? Work in their brand new offices close to fantastic restaurants and cafes which you can explore every lunch time. Enjoy being part of a collaborative culture and celebrate birthdays, anniversarys and special events as a team. If youre looking for a busy reception role with plenty of variety, then apply now using the link below
Sydney NSW 2060, Australia
Toyota Financial Services is the countrys largest automotive financier. With over 30 years™ experience in the Australian market, an extensive network of regional offices and as a leader within the worldwide business group, we pride ourselves in understanding and listening to our guests. Were well known in households and trusted by Australians and businesses to look after their financial needs, supporting them with vehicle finance and insurance, warranty solutions, fleet management services, commercial hire purchase and wholesale purchase. Our unique culture, work approach and business practices make Toyota a successful, global company. We are about more than vehicles and vehicle finance “ we are about achieving success in business the ˜right way™ through The Toyota Way philosophy, while continuing to support people and their communities. Our commitment to Continuous Improvement and Respect for People mean our people support each other™s development and success to deliver our global vision of mobility for all. Our customer Solutions Centre is located in Macquarie Park. We have successfully created a culture within our Centre that focuses on our team and customers and we want you to be a part of our continued success. We are looking for a Customer Solutions Representatives to start on the 20th August and join our friendly and supportive team. Reporting to the Customer Solutions Team Leader, your usual day in the office will include Engaging with customers to provide answers about their car loans insurance Assisting our customers to meet their vehicle finance needs Provide a very high level of customer service Contribute to the success of our business through making recommendations for improvement and take ownership of your own results Meet the high standards expected within our culture and customer expectations You™ll be successful in this role if you have The ability to interact, empathise and understand our customers Excellent written and verbal communication skills Good problem solving skills Excellent customer service skills Experience in a customer servicecall centre environment Work autonomously and as part of a team Demonstrated experience using Microsoft office Previous experience working in a sales team preferable If you are keen to join an organisation that recognises people who add value to the business and this is the role you™ve been looking for, then please apply now
Sydney NSW 2113, Australia
Greyhound Australia (GHA) is a leading supplier of bus transport services and a major service provider to two key sectors of the economy Travel and Tourism, and Resources. This role is based in Moranbah co-ordinating the provision of bussing services on road and mine sites. Moranbah is the central Queensland location of most coal mining operations for companies such as the BHP Billiton minerals group with their BMA and BMC facilities, Anglo-American, Middlemount Coal, HSE, Downer and others. Moranbah is located approximately 190km south west of Mackay. Reporting to the Regional Manager Bowen Basin, this role is primarily responsible for co-ordinating all aspects of bussing contracts we hold within the area. You will excel at building relationships and influencing the results. Primary Purpose and Scope Provide general administrative support to the Bowen Basin driver and management teams. Contribute as a key member of the operations leadership team to effectively lead new initiatives and drive a strong customer and safety focus culture within the base. Assist the Operation Supervisors in Moranbah with driver development, safety investigations and pre-start and tool box meetings. Assist with recruitment of new drivers and human resource administrative processes. Assist with the coordination of assetsfleet usage ensuring compliance with fleet cycles and servicing (Daily KM reporting). Maintain and provide reporting data to management as instructed. Administrative tasks including data entry, filing, and managing a high-volume workload. Reception Duties including, greeting visitors and contractors responding to telephone queries and conducting internal staff interaction (various requestsassistancequeries). Administrative processing and stock management. Written tasks, including the preparation of written reports, producing meeting minutes and the preparation, collation and formatting of a bi-monthly team newsletter. Financial processing in Pronto and related purchasing activities. Compliance tasks as directed (Work Diary, Fit for Work sheets, Bus pre-starts etc). Ensure employee compliance with both our clients and Greyhound policies and procedures, customer requirements and government legislation (e.g. fitness for work, fatigue management, accident and incident reporting, pre-departure checks, work diaries). Essential Experience and Criteria Previous experience in administrative roles that required a high level of organisation. The ability to prioritise, multi-task and follow through on required actions. Demonstrated initiative, judgement and problem-solving skills. A strong customer orientation and excellent attention to detail. Strong team focus and the ability to work in a collaborative manner Intermediate Microsoft Office skills (Word, Excel, PowerPoint, Outlook) and company systems Ability to build relationships at all organisational levels and with external stakeholders Desirable Experience Comfortable working in a rural environment Financial system knowledge “ Pronto
Moranbah QLD 4744, Australia
Do you want to learn new skills and be part of a fantastic growing organisation that makes a difference to people™s lives? The Company National Hearing Care are a values driven organisation looking for their next Customer Service superstar We are constantly expanding our network across the nation, and as a result we have an opening in our Pennant Hills Clinic. We pride ourselves in delivering outstanding customer service, and have redefined the client experience, a level of care that also extends to our employees and the way we look after them. The Role You will be the face of the clinic, greeting clients and making them feel welcome, as well as looking after all front office duties such as, confirming appointments, follow up calls, answering phonesemails. You will also see your own clients to conduct a free 20 minute hearing check (Training will be provided on this) Our ideal candidate will have previous experience working with KPIs in a retail andor sales environment, utilising these existing skills to build strong rapport with our clients and using persuasive communication skills to re-book appointments when necessary. Experience in local area promotion will also be highly desirable in this position as you will need to be proactive in networking and identifying business potential in the area i.e. retirement villages, nursing homes, pharmacies. Our Successful candidate will have A passion for customer service, a positive attitude and an eye for detail Excellent communication skills and a strong work ethic Exceptional organisational time management skills Warm, energetic and engaging manner Ability to work well under pressure Intermediate computer skills (Outlook, Word, Excel) and ability to learn new systems A car driver™s license, as occasional cover at surrounding clinics may be required Candidates with experience in the health industry, pharmacy and in particular the hearing industry will be highly regarded What you will get in return Industry benchmarked salary and an attractive bonus program Comprehensive induction ongoing training, through our CSO Training Academy Development opportunities throughout your career Invitation to our exciting annual conference Multiple rewards and recognition opportunities for exceptional service Fun welcoming environment “ great work life balance Full time hours 8.30am - 5.00pm Monday to Friday with a 1 hour lunch break Please Note Once you have applied you will be sent an additional email asking you to complete 6 screening questions to complete your online profile. Only applicants who have completed these will be considered. This opportunity will suit someone who is eager to begin a long term career within an industry leading organisation and who is prepared to go above and beyond for NHC™s clients. If this is you, please apply now without delay.
Sydney NSW 2120, Australia
Skilltech Skilltech is the market leader in metering in Australia, providing services for reading, installing and maintaining meters for electricity, gas and water utilities The Role An opportunity is now available for a highly organised Administration Officer to provide administration support to our team in our Rydalmere Office. You will liaise with both internal and external stakeholders as an initial point of contact for queries. You will assist with the data processing, report production and coordinating the schedules as well as providing support for the field workers. You will fulfil general administrative support and office duties. Skills and Experience To be successful in this role you will have Intermediate to Advanced experience with Microsoft Office programs including Word, Excel, Outlook and PowerPoint. Administration experience preferred. Strong verbal and written communication skills. A high attention to detail with the ability to interpret and analyse information. Strong interpersonal skills Excellent time management skills with the ability to prioritise tasks. All applicants must have the rights to work within Australia Benefits and Culture Supportive and inclusive culture. A professional and safe working environment. Good employee benefits and entitlements. Spotless offers an excellent career in a national organisation. We are an industry leader and if you are looking for the next step to further advance your career, apply today Spotless is an Equal Opportunity Employer and encourages Indigenous Australians to apply.
Rydalmere NSW 2116, Australia
Work for the national peak body for Dementia Flexible and supportive environment based in Woolloongabba Full time, fixed term until June 2019 Dementia Australia is the new voice of Alzheimer™s Australia, and the peak body representing the interests of people with dementia, their families and carers. We are currently seeking an experienced Administrator to provide the smooth day to day running of the office and be the key contact person on the coordination of local site based maintenance, safety, events and reception duties. This role will be responsible for Greeting and assisting clients and other visitors Managing incoming phone calls and phone enquiries promptly and professionally Being the key point of contact for maintenance and service requests Travel and accommodation bookings as required Coordinating and assisting with local site events and bookings Booking and managing all catering requirements General administration and other ad hoc duties as required We are looking for someone who is experienced in customer service and administration and that has intermediate to advanced knowledge of Microsoft applications. A qualification in Business Administration will be highly regarded. Key Selection Criteria Understanding of administrative processes, including managing bookings, filing, invoicing and reporting processes. Experience in coordinating contractor services. Demonstrated experience in events management. Demonstrated reception and ˜front of house™ experience. The position description can be obtained via our website httpswww.dementia.org.aucareers To apply, please email a resume accompanied by a cover letter which briefly addresses the key selection criteria to recruitmentdementia.org.au Please note “ applications that do not address the key selection criteria will not be considered. Applications close COB Tuesday August 21, 2018.
Brisbane QLD 4102, Australia
About the Company For our client, passion for trading is simply in the genes. The small family business established by the brothers in 1879 has developed into a major distributor and retailer for the international travel retail market. Despite our Clients international profile, they remain a family business, and place great value on people. About the Role A unique opportunity for a self-motivated Executive AssistantProject Coordinator, who enjoys working in a fast paced and dynamic environment. You will work in collaboration with the Managing Director to effectively manage projects relating to all aspects of our business as well as be responsible for providing confidential executive support. You will also develop, lead and execute initiatives and proactively manage projects from end to end as well as liaise with key internal and external stakeholders to enable change and establish effective relationships. Key Responsibility™s Managing communications on behalf of the Managing Director, which include monitoring and screening incoming correspondence and telephone calls to ensure appropriate action is taken. Effectively coordinating diary appointments, meetings and conferences including venues, travel arrangements and accommodation. Assisting in the development and continuous improvement of various administrative procedures including office activities. Prioritising and facilitating the preparation of briefing notes and agendas to support at internal and external meetings. Collating and processing expenses and invoices. Manage end to end projects in our business. Planning and executing initiatives in line with our business and people strategy. Working in collaboration with key stakeholders and establishing strong relationships with key stakeholders both internally and externally. Identifying market trends and make recommendations to proactively meet business needs and expectations. About You Relevant tertiary qualifications in Business Administration or Management. Proficient communication skills, both written and verbal. Proven stakeholder management capability and relationship building skills. Demonstrated ability to be resourceful, highly organised and proven success working in a fast-paced environment. Strong negotiation, influencing and analytical skills with a proven ability to build relationships and solve problems creatively utilising sound judgment. Enthusiastic, committed and flexible in hisher approach. Sound knowledge of Microsoft Office applications, including Word, Excel and PowerPoint. Dont delay, apply today or call us for a confidential chat (02) 8098 0888 For the most up to date roles and recruitment information please add us on Facebook httpswww.facebook.comboutiqueconsult or follow us on LinkedIn httpswww.linkedin.comcompanyboutique-the-consultancy
NSW 2000, Sydney NSW 2000, Australia
Professional Development Opportunity Supportive Management Excellent interpersonal and communication skills Are you looking for a rewarding career that allows you to combine your professional skill and passion for delivering excellent customer service to people? Our Patient Services Team have several vacancies for enthusiastic and motivated individuals to work alongside our team of Administration staff in supporting the hospital™s Admissions and Reception. As an Administration Officer your responsibilities will include Perform a broad range of administration duties including Manage a busy reception desk Answer and redirect calls Organise appointments and prepare admission paperwork Conduct follow up requests and make reminder calls for visits Maintain accurate and effective record management systems including preparation of medical records Perform Health Fund Checks as required Manage the collection of excessesco payments Coordinate with staff from other departments Complete other clerical tasks such as data entry Melbourne Private Hospital is a 124 bed private hospital co-located with the Royal Melbourne Hospital. We offer tertiary referral services in the centre of Parkville. Melbourne Private Hospital offers a friendly and supportive staff environment with a strong commitment to the provision of excellence in the delivery of care to our customers. Selection Criteria Excellent interpersonal and communication skills Highly developed organisational skills with the ability to prioritise tasks and meet deadlines in a fast paced environment Strong attention to detail Experience in MS Office (Outlook, Word, and Excel) Works well independently and within a team Flexible to work a variety of shifts - earlylate shifts weekend work WebPas Hospital system experience (Desired) Applications close Monday 27 August 2018 For further enquiries Suparna Venkat - Finance Manager, 03 8341 3419 To Apply Please click on the Apply button below to be taken to our online application form. Please include a cover letter and your CV along with the contact details of 2 professional referees.
Parkville VIC 3052, Australia
About HCF HCF is Australias largest not-for-profit private health insurer. With the adoption of our 2020 Strategy, our vision is to make health care understandable, affordable, high quality and customer centric. We are proud to be home to 1300 employees at our head office location in Sydney, our Australian call centres and our growing network of branches and dental centres across the country. With over 85 years of heritage in Australia, we™re committed to investing in the health and happiness of both our members and our people. About the role Located at our head office in Sydney™s CBD, this critical role will provide high-level, quality administrative support to the General Manager - Member Service in a professional and timely manner and assist the wider Member Service and Member Experience teams to achieve business objectives. Key tasks of this role will be as follows Managing the diary and coordinating meetings for the General Manager - Member Service and other team members of the Member Service and Member Experience teams as needed. Responding and screening incoming enquiries and taking action on those matters that do not require the attention of the GM Member Service including providing relevant information or transferring to the required business unit appropriate. Provide administrative support to the GM Member Service and the respective Heads of Member Service and Member Experience, and other team members as required. Coordinating and organising eventsfunctions, meetings and notifying attendees. Attending meetings as required and taking minutesnotes at meetings. Preparing Work in Progress (WIP) reports for distribution at meetings. Co-ordinating, participating and contributing to work projects as required. Maintaining effective hard and soft copy filing systems and scanning documents. Ordering supplies and stationery and maintaining consumables stock for the team as needed. Adhering to the organisations administration policies. Opening and distributing all incoming mail including redirecting andor taking action on those matters. Managing processing of invoices and purchase requisitions. Producing correspondence, presentations and reports both of a general and confidential nature. Organising travel arrangements and travel expenses for the Member Service Member Experience teams as required. To be successful in this role you must have Demonstrated 2-3 years™ experience in administration working in an office customer service operational environment Strong interpersonal, communication and negotiation skills to tactfully liaise with a variety of stakeholders including executive level management, internal and external customers, whilst maintaining positive relationships. Ability to work autonomously, employ initiative to find solutions, prioritise, exercise discretion and maintain confidentialitydata security. Strong organisational, administration and computer skills, particularly in Microsoft Word, Excel, PowerPoint, Outlook and Microsoft Project. Ability to work under pressure and multi-task in a fast-paced environment. A proactive and flexible approach to work. Ability to actively participate to achieve team goals. Ability to manage time and resources effectively. Ability to learn new software and office systems. Benefits culture In addition to the salary offered, HCF have a number of employee benefits including Discounts on health insurance and other insurances Family and friends day Study leave Parental leave scheme Developmental opportunities Comprehensive training and ongoing support We believe in developing our people to assist in driving continuous improvement within the organisation. At the same time we are dedicated to creating a working culture where staff members can flourish. We work hard to ensure that all our positions are challenging and rewarding, where you can utilise and further develop your skills to truly make a difference. If youre ready to make a difference to your career and to HCF then click ˜apply now™ to be considered for upcoming opportunities.
NSW 2000, Sydney NSW 2000, Australia
Executive Assistant to the Executive General Manager - Risk No matter where you are at UGL, you will find people who are passionate about what we do the projects we work on, the services we provide, the communities in which we work, and our principles and people. UGL Pty Limited is a diversified services company delivering critical assets and essential services that sustain and enhance the environment in which we live. Our capabilities extend across a broad range of services and whole-of-life solutions for diverse industries, utilising world leading, sustainable and innovative technologies. We partner with some of the world™s largest blue-chip companies and government agencies, private enterprise and public institutions. We are a member of the CIMIC Group “ a leading international contractor and the world™s largest contract miner. At present, we have an opening for an Executive Assistant to the Executive General Manager - Risk based out of our stunning and conveniently located Head Office in North Sydney. The successful candidate will provide confidential and high quality secretarial and administrative support services and act as a key contact and co-ordination point. About the position Act as host and provide administrative support to visiting executives both internal and external. Assisting in arranging all domestic and international travel, including accommodation through the corporate travel provider and website tool - Amex Travel Concur. Compilation and reconciliation of expense reports. Maintain the Executive General Manager - Risk diary, as required. Screen telephone calls for your Manager and provide appropriate responses. End-to-end coordination UGL™s Group Tendering Committee (GTC™s) and at CIMIC (TRMC) level (as required) Initial review of all GTC documentation and content management “ ensuring it meets internal governance standards. Co-ordinate and attend GTC™s Issuing actions and tracking progressqualification prior to submission Assist EGM Risk with ATOM and Unipart responsibilities and coordination of ATOM and Unipart board meetings The ideal Candidate At least 5 years high level administrative experience in a large corporate environment High level computing skills and knowledge of Microsoft Office Experience with SAP systems would be desirable, but training is available Experience with confidential documentation Ability to manage own time and team on several concurrent projects. This is a fantastic opportunity for a professional individual to join a top-tier organisation, and perfect for someone who thrives working in a fast-paced environment. If you are confident you have the requisite capabilities to join us and hit the ground running, we look forward to receiving your expression of interest. Apply using the button below or online at httpwww.ugllimited.comjoin-us, quoting reference number 233353. For assistance, email corporateugllimited.com Diversity and Inclusion is a priority at UGL, so we welcome applications from all backgrounds regardless of gender, age, disability or ethnicity. We particularly encourage applications from candidates who identify as Aboriginal and Torres Strait Islander.
Sydney NSW 2060, Australia